Skip to content
All posts

Securing Value for Money when Preparing a School Budget

In the dynamic and ever-evolving landscape of education, schools face a constant challenge to balance resources with the ever-growing demands of providing quality education. Amidst the complexities of this task, securing value for money when preparing a school budget has emerged as a crucial principle for schools to navigate the financial landscape effectively.

Navigating Austerity and Uncertainty

The public sector has undergone significant financial strain in recent years, driven by factors such as austerity, Brexit uncertainty, and the COVID-19 pandemic. These challenges have placed schools under immense pressure to maximize their resources and secure the best value for every pound spent.

Price Comparison: The Cornerstone of Value for Money

Price comparison is an essential tool for schools to identify and secure the most favorable deals. This practice should extend beyond major procurement contracts to encompass even the seemingly mundane purchases like pens, pencils, and stationery supplies. By actively seeking out competitive pricing, schools can significantly reduce unnecessary expenditure and redirect those funds towards more impactful initiatives.

Purchasing Models: Diversifying Options for Efficiency

Schools should explore various purchasing models to optimise resource allocation and maximise value for money. These models can include bulk purchases, partnerships with neighboring schools for joint procurement, annual contracts with suppliers, day-to-day purchasing for urgent needs, and leasing equipment for cost-effectiveness and flexibility.

Evaluating the Impact of Value for Money

Beyond mere price comparison, it is crucial to assess how securing value for money influences overall budgetary spending. This involves analysing how purchases and cost-saving measures impact budget segmentation and performance. Schools should identify instances where cheaper options may have compromised quality or efficiency, and consider whether a more expensive alternative could have yielded better results.

Measuring Value Beyond Costs

Determining the true value for money of an investment requires a more holistic approach that goes beyond mere cost considerations. It's essential to consider contextual economic factors, efficiency gains, and effectiveness. Was the purchase the best quality for the lowest cost? How did it impact student outcomes, teacher satisfaction, and overall school performance?

Budgeting: A Foundation for Financial Sustainability

Once a budget has been established, its ongoing implementation and management are paramount to ensuring financial sustainability. Rigorous, robust, and accurate budgeting practices are essential for schools to track expenses, identify areas for improvement, and make informed decisions about resource allocation.

Steve Howell, the Chief Financial Officer, and James Rant, the Finance Director, both from Red Kite Learning Trust can be found talking about budgeting under tough financial conditions at the Schools and Academies show here: Case Study: Financial Management When Budgets are Tough


In the ever-demanding world of education, securing value for money is not just a financial imperative; it's a strategic necessity for schools if they wish to survive and thrive. By adopting a comprehensive approach that encompasses price comparison, diverse purchasing models, and thorough evaluation processes, schools can optimise their resources, enhance their overall financial health, and ultimately deliver a more enriching educational experience for their pupils.


New call-to-action